Administrative / Production Assistant Application

Position: Administrative / Production Assistant

Type: Paid

Salary: Commission Competition

Career: Entry

Location: Los Angeles, California

Status: Opened

Beyond Relations and Elite AV are seeking for an Administrative / Production Assistant who is professional in demeanor, appearance, speech and attitude. The ideal candidate will be extremely detail oriented, organized, and able to prioritize tasks. Candidates must also practice excellent time management and work ethic.

The Administrative / Production Assistant supports the Production team, talent and writers with schedule, time management, communication and overall support.

Responsibilities

  • Assist with production/customer service tasks

  • Receive written notes/numbers and input/organize on an excel spreadsheet or other applicable programs

  • Support plant leader and safety/human resources on a variety of administrative tasks/projects (coordination of activities, meetings, schedules, forms, notes, etc)

  • Assist / coordinate meeting, training (ability to update PPT, information, pictures, etc)

  • Participate and take meeting notes for various committee/department meetings

  • Create flyers/communication for site posting (employee engagement, anniversaries, safety, operations related, etc.)

  • Coordinate / distribute supplies as needed; assist with tracking timelines/deadlines

  • Support check-in visitors/vendors and direct them to appropriate department

  • Additional duties as needed

  • Create sales packets for each deal sold

  • Check for accuracy on each part of the sales packet and obtain approval from the closer of that deal

  • Organize packets and distribute the hard copy to the Production Manager, and upload electronic version to the Production Dropbox folder

  • General administrative duties

  • Schedule: Monday, Wednesday, Friday (day schedule); must be flexible to work OT as needed

Qualifications

  • Minimum 2 years of administrative/office experience

  • Computer savvy

  • Proficient in Microsoft Office programs (Outlook, Word, Excel)

  • Knowledge of basic graphic design a plus but not required

  • Knowledge of the automotive industry a plus but not required

  • Eligible to work in the Untied States

  • HS degree minimum. Bilingual a plus

application

*Please submit your Resume to info@beyondrelationspr.com